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{"ID":2075,"SpaceID":27,"PageID":1142,"HasCommentsThread":false,"SeoTags":{"OpenGraphTags":[{"ID":"og:title","Name":"Social Media Policy"},{"ID":"og:type","Name":"website"},{"ID":"og:url","Name":"https://www.northdevonroadrunners.com/Cms/Spaces/POLICIES/Social+Media+Policy"}],"NonOpenGraphTags":[]},"Path":"Social+Media+Policy","Title":"Social Media Policy","Author":{"ID":4287,"Name":"Lorraine Ditchburn","CompanyName":null,"HasEmail":true},"Version":5,"IsDraft":false,"IsOldVersion":false,"PublicationDate":"31/10/2025 11:34","VersionDescription":"v5 - Lorraine Ditchburn","HideHeader":false,"IsFullWidth":false,"ThemeCode":null,"BackgroundColour":null,"JumpLinks":[],"Blocks":[{"Columns":[{"Width":12,"WidthClasses":"col-md-12 col-sm-12 col-xs-12","Elements":[{"ID":1641,"Type":"HTML","Content":"\u003cp dir=\u0022ltr\u0022\u003e\u003cbr\u003e\u003cstrong\u003eNDRR Online safety and social media policy\u003c/strong\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eThis policy applies to all members of North Devon Road Runners.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eIntroduction.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e With social media forums playing an important part in all our lives, this policy aims to provide clarity on what is, and what is not, appropriate when using social media in relation to the club.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eIt is intended for those who may be less familiar with social media, as well as experienced users to ?clarify the boundaries and potential issues and empower people to use social media responsibly. \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e When accessing and contributing to social media, you are faced with immediate decisions about acting in a responsible and safe manner. \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eYou need to ensure, before you post any comments or opinions, that your usage does not conflict with the values of the club. \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eSocial media is not a private forum and often you may think you are posting to a private pre-selected audience but anyone accessing your posts and contributions can easily copy and forward them onto others, potentially accessing a far bigger audience than you had intended. \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eThe very nature of social media means that once posted online, information is in the public domain, could reach a very wide audience and could stay there forever. \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eYou are responsible for anything you post online. This includes content which has been added by others but which you may choose to share through your own social media.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e It is important to remember that what you do online may impact on your membership/association with the club, the reputation of the Club and all those associated with the Club\u003cstrong\u003e.\u003c/strong\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eThings to think about before you post:\u003c/p\u003e\n\u003cul\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eCould your post be perceived differently by other people including those associated with the Club? These may not be your intended audience, but anyone could potentially view your posts.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eCould it risk the safety or security of you or others? Again, you cannot be certain who is viewing your posts so think about how the information could be used by somebody with a different agenda to yours.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eCould it affect the personal privacy of others? For example, this could be done by naming somebody in your post.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eIs social media the appropriate communication channel for what you are trying to say? Whilst using social media can be very effective, sometimes a quick chat, phone call or email might be more appropriate.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eCould your judgement be temporarily affected? For example, in the heat of the moment.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eShow respect for the fact that not everyone will use social media for the same reasons. For example, some people may not wish to interact socially online, this is a personal choice.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eIs it possible that any message you send could cause upset to someone who may be suffering with their mental health?\u003c/p\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp dir=\u0022ltr\u0022\u003eOfficial Representation: \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eIf you are authorised by the Club to represent it online, you should follow the principles highlighted in this guidance.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e Ensure that you disclose and comment only on information for which you have authorised permission and ensure that the information which you are sharing is accurate and complies with the Club’s policies. \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eInformation and passwords linked with the Club’s social media accounts belong to the Club and remain the property of the Club even after a person is no longer associated with it.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eMisuse: \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eAs with any communication channel, problems can arise if social media is used inappropriately and this may lead to action being taken by the Club.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e Examples of inappropriate use could include:\u003c/p\u003e\n\u003cul\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eBullying/harassment: Online bullying and harassment is equally as serious as if it had been offline. Examples could include using threatening or abusive language and posting crude jokes or derogatory comments.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003ePosting offensive comments which are inconsistent with the Club’s standards and values.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003ePosting inappropriate material of any kind which brings the Club into disrepute.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003ePosting comments using offensive language even if directed at a person who will not be offended – others will.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003ePosting derogatory/defamatory comments about the Club or those associated with the Club. A defamatory statement gives false information which damages the reputation of a person or the Club. This could include re-posting information that had originally been shared by others. In re-posting you can personally be held liable for the post as if you had posted it yourself.\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eFailing to accept that someone has a different opinion to you and then encourage others to ‘gang’ up to reinforce your argument (bullying)\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eUsing social media to spread rumours or repost inappropriate comments about the Club, its members, and those associated with the Club. Don’t use social media as a channel to air your Club-related grievances or issues, always use the appropriate channels. Once something has been said online, it stays online, and this could result in reputational damage for yourself and/or the Club.\u003c/p\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp dir=\u0022ltr\u0022\u003eIn summary Social Media is an important means of communication with millions of people choosing to interact online. When using social media, be responsible in your actions, respectful of others and clear about who you are representing.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eTake care not to inflame or implicate yourself in the situation by getting drawn into an online argument. Show the same respect for others that you would if you were interacting face-to-face. Consider that sometimes actions are amplified online because they are accessible by so many people.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cstrong\u003e?\u003c/strong\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eREMEMBER -Think before you post.\u003c/p\u003e\n\u003cul\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eAre you happy for children to potentially read your post?\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eAre you happy for elderly people to potentially read your post?\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eAre you being respectful of others?\u003c/p\u003e\u003c/li\u003e\u003cli dir=\u0022ltr\u0022\u003e\u003cp dir=\u0022ltr\u0022\u003eAre you writing something that could upset or offend others?\u003c/p\u003e\u003c/li\u003e\u003c/ul\u003e\n\u003cp dir=\u0022ltr\u0022\u003eDon’t forget: if you wouldn’t do it offline, don’t do it online.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eActions:\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cbr\u003eIf an inappropriate post has been made, you should report this to one of the Club Committee members or Welfare Officer/s. \u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eIf the committee becomes aware of a potential misuse of social media they should follow these steps:\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e1.If informed by a third party, request to see evidence of the breach e.g. inappropriate post, viewing inappropriate material.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e2.Speak to the individual responsible for the breach, giving consideration to the following factors: the severity of the incident, the response if the offence was committed off-line, whether the post was removed immediately and an apology was made, whether there was any follow up of the abuse or argument on a private message forum or in person and whether it was the first time the breach was committed.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003eThe club committee may give a verbal or written warning, temporary suspension from club activities, remove access to club social media or revoking his or her membership with immediate effect.\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cbr\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cstrong\u003ePolicy date :\u0026nbsp;August 2023 \u003c/strong\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cstrong\u003eReview/approved : August 2025\u003c/strong\u003e\u003c/p\u003e\n\u003cp dir=\u0022ltr\u0022\u003e\u003cstrong\u003eReview date : August 2026\u003c/strong\u003e\u003c/p\u003e\n\u003cp\u003e\u003cbr\u003e\u003c/p\u003e","ContentConfig":{"Caption":null,"Icon":null,"IconColour":null,"CaptionColour":null,"UnderlineColour":null,"TextColour":null,"FontSize":null,"LineHeight":null,"RequiresLoggedInUser":false,"BottomMargin":0,"PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"ComponentCode":null,"ComponentError":null,"BottomMargin":"0px","PaddingLeft":"0px","PaddingTop":"0px","PaddingRight":"0px","PaddingBottom":"0px","CssClass":null,"ResponsiveClasses":"","PageLinkName":null,"PageLinkCaption":null,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""},"ImageConfig":{"ImageURL":null,"ObjectFit":"contain","ImageHeight":null,"FrameStyle":null,"BorderRadius":null,"Caption":{"IsActive":false,"Text":null,"SubText":null,"Font":{"Size":null,"Colour":null},"SubFont":{"Size":null,"Colour":null},"Alignment":null,"Position":null,"Margin":null,"BackgroundColour":null,"Blur":false,"Hover":false},"AltText":null,"LinkURL":null,"BottomMargin":0,"PaddingLeft":"10px","PaddingTop":"10px","PaddingRight":"10px","PaddingBottom":"10px","PhoneVisible":true,"TabletVisible":true,"DesktopVisible":true,"CssClass":null,"PageLinkName":null,"PageLinkCaption":null},"IgnoreCache":false}]}],"ColumnSpacing":"0px","BottomMargin":"0px","TopPadding":"0px","IsFullWidth":false,"IsBackgroundFullWidth":false,"Background":{"Colour":null,"ImageURL":null,"Filter":null,"IsParallax":false,"Image":"","Tint":""}}],"PageURL":"https://www.northdevonroadrunners.com/Cms/Spaces/POLICIES/Social+Media+Policy?version=5","AllVersions":[],"Comments":[],"UpdatedComments":[],"Spaces":[],"IsWatching":false,"LastViewTime":null,"CanEdit":false,"CanPublish":false,"CanCopy":false,"CanCreateTemplate":false,"CanComment":false,"CanReadComments":false,"CanModerateComments":false,"CanLike":false,"CanWatch":false}
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