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NDRR AGM (2019) :: Preamble "Letter to Members"

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Register the attend the AGM

Well done on a sterling start to the year, We can't wait to share our collective and individual successes on the night.

We know it's time consuming, but we do ask that all members pay attention to and read the relevant information below, (and attached), and so that we may have a productive AGM this year. One that initiates our club go from strength to strength in 2019/20.

To reinforce our earlier email, we truly hope that as many of our members can attend our upcoming AGM as possible. 

To-date only 20+ members have registered. We truly hope this number will be significantly higher in the lead-up to the AGM. 

We would also appreciate you registering in advance, so that we can cater accordingly for food / printing costs and avoid unnecessary wastage.

IMPORTANT INFORMATION:

CLICK LINK: Please do read the attached PDF, which gives all members the opportunity to familiarise yourselves with the current committee positions, retiring members and proposed future committee openings that will be discussed at the AGM.

If you are interested in joining the committee, a summary of what each committee position entails can be found on our website under “Meet the Committee”. Alternatively, do talk to the current incumbent, who will be able to give you further detail.

There is also important information regarding proposed Rule Changes and which will require your votes to ratify into the constitution for the 2019/20 period. To view the current Club Rules CLICK HERE

If you have any questions on the below, do feel free to contact me chairman@ndroadrunners.comor the secretary secretary@ndroadrunners.comin advance of the meeting.

Details of the North Devon Road Runners AGM (2019)

* Paid-up members only

  • Thursday, 25th April 2018 19h00 for 19:30 - 22:30
  • Barnstaple Football Club, TM Autoparts Stadium, Mill Road, Barnstaple, Devon EX311JQ
IMPORTANT: CLICK HERE TO REGISTER YOUR INTEREST TO ATTEND (Note: We require you to register to ensure that we cater correctly for the event.)

There is limited parking at the Football Club, but there are additional parking spaces behind the Barnstaple Rugby Club. 

We ask our members to arrive early and get to your seats, as the AGM will start promptly at 19h30. Please do feel free to join us for a drink from 19h00 onwards. There will be a full cash bar at the Football Club. Please note however, that the bar does not accept credit / debit cards. We will also be offering a buffet after the meeting and hope you will all stay on to enjoy a drink and some food with your fellow club members and the newly elected committee.

It is important that your membership subscription is fully paid-up at the date of the AGM. If you are not paid-up, you will not be allowed to address the meeting, or vote on any changes being discussed. We would encourage you to check your membership status in advance and if you are unsure, please do contact memberships@ndroadrunners.com

As part of the meeting and in accordance with our rules, your current elected committee will stand down after a presentation from the Chairman and Treasurer, reviewing the club's standing in 2018. We will then vote in a new committee and reconvene the meeting after a short break. 

It is very important that if you wish to stand for any of the positions, that you put your name forward in advance. The deadline for submissions is the 18thof April 2019, however the committee will use their discretion to accept nominations on the night.

We have included below those positions where the current committee member intends to stand again. (The latter will in no way impede your ability to stand against a committee member for any particular position). We have also advised of any committee positions, where the current incumbent intends to stand down. Finally, we have advised if there are any new proposed positions the club may require in 2019.

In the interim, you can review current committee positions with a summary of each role by CLICKING HERE.

The Important bits:

Any further rule change proposals, (other than that described in the attached PDF), need to be received by 19h00 on the 18thof April in order to be considered in the agenda. At the same time, inclusion of “Any Other Business” suggestions in the Agenda, is at the sole discretion of the committee and time allowing. 

You can submit your suggestions when you register to attend the AGM/or by emailingme chairman@ndroadrunners.com/or the secretary secretary@ndroadrunners.comin advance of the meeting. 

We need all our members to attend! - Both long-standing and new members; including those having taken out membership while on the beginners course this year. 

This is your chance to influence the future direction of the club.

Furthermore, we need our members to come and endorse the candidates they wish to elect to the committee and as importantly, the direction in which they wish their new committee to grow and improve the club going forward. 

Your committee and the club has had a very busy year in 2018, with many new initiatives. A summary of this will be shared at the AGM..

Ultimately, In order to start the new year in the right direction, we need you to help us help you. So please do come along and encourage your fellow members to do the same. 

NDRR is a member-driven non-profit club. You elect your committee and resultantly, you have a chance to help shape the club. Come and let your voices be heard.

We took forward to seeing you all there on the 25th of April.

Kind regards,

Your NDRR Committee

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One that initiates our club go from strength to strength in 2019/20.\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eTo reinforce our earlier email, we truly hope that as many of our members can attend our upcoming AGM as possible.\u0026nbsp;\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003e\u003cstrong\u003eTo-date only 20+ members have registered.\u003c/strong\u003e\u0026nbsp;We truly hope this number will be significantly higher in the lead-up to the AGM.\u0026nbsp;\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eWe would also appreciate you\u0026nbsp;\u003ca href=\"https://www.northdevonroadrunners.com/Events/Calendar/View?id=1661\" rel=\"nofollow\"\u003eregistering\u003c/a\u003e\u0026nbsp;in advance, so that we can cater accordingly for food / printing costs and avoid unnecessary wastage.\u003c/p\u003e\n\u003ch4\u003e\u003cspan style=\"background-color: rgb(192, 80, 77);\"\u003e\u003cspan style=\"background-color: rgb(255, 255, 255);\"\u003e\u003cspan style=\"color: rgb(192, 80, 77);\"\u003eIMPORTANT INFORMATION:\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/h4\u003e\n\u003cp\u003e\u003ca href=\"https://www.dropbox.com/s/qnbchbe25y2xijy/NDRR AGM - Letter to Members - 11_04_2019 - PDF Compliant.pdf?dl=0\" rel=\"nofollow\"\u003e\u003cspan style=\"background-color: rgb(192, 80, 77);\"\u003e\u003cspan style=\"color: rgb(0, 0, 0);\"\u003e\u003cspan style=\"background-color: rgb(255, 255, 0);\"\u003eCLICK LINK: Please do read the attached PDF, which gives all members the opportunity to familiarise yourselves with the current committee positions, retiring members and proposed future committee openings that will be discussed at the AGM.\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/a\u003e\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eIf you are interested in joining the committee, a summary of what each committee position entails can be found on our website under “\u003ca href=\"https://www.northdevonroadrunners.com/Cms/Spaces/DEFAULT/Meet+the+Committee\" rel=\"nofollow\"\u003eMeet the Committee\u003c/a\u003e”. Alternatively, do talk to the current incumbent, who will be able to give you further detail.\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eThere is also important information regarding\u0026nbsp;\u003cstrong\u003eproposed\u0026nbsp;\u003c/strong\u003e\u003cstrong\u003eRule Changes\u0026nbsp;\u003c/strong\u003eand which will require your votes to ratify into the constitution for the 2019/20 period. To view the current Club Rules\u0026nbsp;\u003ca href=\"https://www.northdevonroadrunners.com/Cms/Spaces/DEFAULT/NDRR+Club+Rules\" rel=\"nofollow\"\u003e\u003cstrong\u003eCLICK HERE\u003c/strong\u003e\u003c/a\u003e\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eIf you have any questions on the below, do feel free to contact me\u0026nbsp;\u003ca href=\"mailto:chairman@ndroadrunners.com\" rel=\"nofollow\"\u003echairman@ndroadrunners.com\u003c/a\u003eor the secretary\u0026nbsp;\u003ca href=\"mailto:secretary@ndroadrunners.com\" rel=\"nofollow\"\u003esecretary@ndroadrunners.com\u003c/a\u003ein advance of the meeting.\u003c/p\u003e\n\u003ch5\u003e\u003cstrong\u003eDetails of the North Devon Road Runners AGM (2019)\u003c/strong\u003e\u003c/h5\u003e\n\u003cp style=\"text-align: justify;\"\u003e\u003cspan style=\"background-color: rgb(127, 127, 127);\"\u003e\u003cspan style=\"background-color: rgb(255, 255, 255);\"\u003e\u003cspan style=\"color: rgb(127, 127, 127);\"\u003e* Paid-up members only\u003c/span\u003e\u003c/span\u003e\u003c/span\u003e\u003c/p\u003e\n\u003cul\u003e\u003cli\u003e\u003cstrong\u003eThursday, 25th April 2018 19h00 for 19:30 - 22:30\u003c/strong\u003e\u003c/li\u003e\u003cli\u003e\u003cstrong\u003eBarnstaple Football Club\u003c/strong\u003e, TM Autoparts Stadium, Mill Road, Barnstaple, Devon EX311JQ\u003c/li\u003e\u003c/ul\u003e\n\u003ch5\u003e\u003ca href=\"https://www.northdevonroadrunners.com/Events/Calendar/View?id=1661\" rel=\"nofollow\"\u003eIMPORTANT: CLICK HERE TO REGISTER YOUR INTEREST TO ATTEND\u003c/a\u003e\u0026nbsp;(Note: We require you to register to ensure that we cater correctly for the event.)\u003c/h5\u003e\n\u003cp style=\"text-align: justify;\"\u003eThere is limited parking at the Football Club, but there are additional parking spaces behind the Barnstaple Rugby Club.\u0026nbsp;\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eWe ask our members to arrive early and get to your seats, as the AGM will start promptly at 19h30. Please do feel free to join us for a drink from 19h00 onwards. There will be a full cash bar at the Football Club. Please note however, that the bar does not accept credit / debit cards. We will also be offering a buffet after the meeting and hope you will all stay on to enjoy a drink and some food with your fellow club members and the newly elected committee.\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eIt is important that your membership subscription is fully paid-up at the date of the AGM. If you are not paid-up, you will not be allowed to address the meeting, or vote on any changes being discussed. We would encourage you to check your membership status in advance and if you are unsure, please do contact\u0026nbsp;\u003ca href=\"mailto:memberships@ndroadrunners.com\" rel=\"nofollow\"\u003ememberships@ndroadrunners.com\u003c/a\u003e\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eAs part of the meeting and in accordance with our rules, your current elected committee will stand down after a presentation from the Chairman and Treasurer, reviewing the club\u0027s standing in 2018. We will then vote in a new committee and reconvene the meeting after a short break.\u0026nbsp;\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eIt is very important that if you wish to stand for any of the positions, that you put your name forward in advance. The deadline for submissions is the 18\u003csup\u003eth\u003c/sup\u003eof April 2019, however the committee will use their discretion to accept nominations on the night.\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eWe have included below those positions where the current committee member intends to stand again. (The latter will in no way impede your ability to stand against a committee member for any particular position). We have also advised of any committee positions, where the current incumbent intends to stand down. Finally, we have advised if there are any new proposed positions the club may require in 2019.\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eIn the interim, you can review current committee positions with a summary of each role by\u0026nbsp;\u003ca href=\"https://www.northdevonroadrunners.com/Cms/Spaces/DEFAULT/Meet+the+Committee\" rel=\"nofollow\"\u003eCLICKING HERE\u003c/a\u003e.\u003c/p\u003e\n\u003ch5\u003e\u003cstrong\u003eThe Important bits:\u003c/strong\u003e\u003c/h5\u003e\n\u003cp\u003e\u003cspan style=\"background-color: rgb(255, 255, 0);\"\u003eAny further rule change proposals, (other than that described in the attached PDF), need to be received by 19h00 on the 18\u003csup\u003eth\u003c/sup\u003eof April in order to be considered in the agenda. At the same time, inclusion of “Any Other Business” suggestions in the Agenda, is at the sole discretion of the committee and time allowing.\u0026nbsp;\u003c/span\u003e\u003c/p\u003e\n\u003cp\u003e\u003cstrong\u003eYou can submit your suggestions when you\u0026nbsp;\u003c/strong\u003e\u003ca href=\"https://www.northdevonroadrunners.com/Events/Calendar/View?id=1661\" rel=\"nofollow\"\u003e\u003cstrong\u003eregister to attend the AGM\u003c/strong\u003e\u003c/a\u003e\u003cstrong\u003e/or by emailing\u003c/strong\u003eme\u0026nbsp;\u003ca href=\"mailto:chairman@ndroadrunners.com\" rel=\"nofollow\"\u003echairman@ndroadrunners.com\u003c/a\u003e/or the secretary\u0026nbsp;\u003ca href=\"mailto:secretary@ndroadrunners.com\" rel=\"nofollow\"\u003esecretary@ndroadrunners.com\u003c/a\u003ein advance of the meeting.\u0026nbsp;\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eWe need all our members to attend! - Both long-standing and new members; including those having taken out membership while on the beginners course this year.\u0026nbsp;\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eThis is your chance to influence the future direction of the club.\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eFurthermore, we need our members to come and endorse the candidates they wish to elect to the committee and as importantly, the direction in which they wish their new committee to grow and improve the club going forward.\u0026nbsp;\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eYour committee and the club has had a very busy year in 2018, with many new initiatives. A summary of this will be shared at the AGM..\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eUltimately, In order to start the new year in the right direction, we need you to help us help you. So please do come along and encourage your fellow members to do the same.\u0026nbsp;\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eNDRR is a member-driven non-profit club. You elect your committee and resultantly, you have a chance to help shape the club. Come and let your voices be heard.\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eWe took forward to seeing you all there on the 25th of April.\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003eKind regards,\u003c/p\u003e\n\u003cp style=\"text-align: justify;\"\u003e\u003cstrong\u003eYour NDRR Committee\u003c/strong\u003e\u003c/p\u003e","IsBody":true}]}]},"PageURL":"https://www.northdevonroadrunners.com/Cms/Spaces/AGM/NDRR+AGM+2019++Preamble+Letter+to+Members?version=1","AllVersions":[{"ID":577,"Name":"v1 - NDRR AGM (2019) :: Preamble \"Letter to Members\" - Justin Beckley - 15/04/2019 15:33"}],"Comments":[],"UpdatedComments":[],"Spaces":[],"LastViewTime":null,"CanEdit":false,"CanPublish":false,"CanComment":false,"CanReadComments":false,"CanModerateComments":false,"CanLike":false}